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Fellowship Christian is seeking an experienced professional to lead our facilities team as Director of Facilities. In this critical role, you will be responsible for developing and executing strategic initiatives to ensure the efficient and effective operation of our organization’s physical infrastructure and assets. Your leadership will be instrumental in creating a safe, productive, and sustainable environment for staff, congregants, and visitors.

The role of the Director of Facilities (DF) encompasses leadership and supervision over the comprehensive upkeep, maintenance, and refurbishment activities for Fellowship’s multiple campuses. The DF is accountable for upholding a consistent standard of cleanliness and operational integrity across church campuses and their surrounding areas. Collaborating closely with both external contractors and internal church personnel, the DF guarantees the safety and suitability of the campuses for all stakeholders, ensures their preparedness for regular gatherings and weekly services, and oversees the execution of essential maintenance tasks. Additionally, the DF will take charge of orchestrating the arrangement and dismantling of setups for various meetings and events on both campuses. As leader of a collaborative team, which also includes volunteers engaged in periodic routine building maintenance, the DF plays a pivotal role in maintaining the optimal functionality of the premises.

Responsibilities:

1. Strategic Leadership:

• Develop and implement a comprehensive facilities management strategy aligned with Fellowship’s goals and objectives
• Provide visionary leadership to the facilities team, fostering a culture of collaboration, innovation, and continuous improvement
• Collaborate with executive leadership to drive initiatives that enhance operational efficiency, cost-effectiveness, and sustainability

2. Facility Operations:

• Oversee the daily operations and maintenance of all facilities, including office spaces, production facilities, warehouse, and other relevant spaces
• Ensure the proper functioning of essential systems such as HVAC, electrical, plumbing, security, and fire protection
• Manage vendor relationships, including contractors, suppliers, and service providers, to ensure high-quality services and cost-effectiveness

3. Space Planning and Utilization:

• Lead space planning efforts to optimize the layout and utilization of facilities, ensuring an efficient and productive work environment
• Collaborate with various departments to address space needs, reconfigurations, and expansion projects

4. Budget and Financial Management:

• Develop and manage the facilities budget, monitoring expenses, identifying cost-saving opportunities, and ensuring financial accountability
• Provide regular updates to executive leadership concerning budget needs and planning

5. Project Management:

• Oversee facility expansion, renovation, and construction projects from planning through execution, ensuring projects are completed on time and within budget on collaboration with executive leadership

Qualifications:

• Minimum of 3 – 5 years of progressively responsible experience in facilities management in a leadership role
• Strong understanding of building systems, maintenance practices, and relevant regulations
• Proven experience in budget management and vendor relations
• Excellent leadership and interpersonal skills with the ability to inspire and motivate cross-functional teams
• Exceptional problem-solving abilities
• Strong communication skills, both written and verbal, for effective interaction with diverse stakeholders

Proficiency in facility management software and relevant technology tools (preferred)

This position is a full-time, exempt position with an immediate opening. If you are a leader with a passion for optimizing facilities operations, creating safe environments, and contributing to the success of Fellowship Church, we invite you to apply for the position of Director of Facilities. Join our team and help shape the future of our facilities management efforts as we impact our community and through our community, the world, with The Gospel.

Click here for more details about our culture.

Interested? Please send a resume and cover letter to [email protected]

Job Description

Family and Youth Initiatives (FYI) is a small, faith-based 501(c)3 nonprofit organization serving the Dayton area. FYI is dedicated to empowering, equipping, and encouraging children and families. FYI provides education and tools to expectant parents, parents/guardians of infants and children, and middle and high school teens. FYI programs also include in-school counseling, youth education on emotional and social skills, abstinence, and risk prevention.

The organization is seeking for a passionate Office Manager to join the team on a part-time, 25 to 35 hour per week basis. The ideal candidate will have experience as in an Office Manager position. or similar role with a 501(c)3 non-profit. Skills in accounting, office administration, data entry, record-keeping, payroll, and financial reporting are key to success in this role.

This is a flexible position with an average 30 scheduled hours per week. The position is located at our office in New Carlisle, OH. Interested applicants should send resumes to [email protected].

This position’s responsibilities will include:

Requirements

• 2+ years of experience in an Office Manager position or similar role
• Experience in a 501(c)3 non-profit is preferred and ideal
• General understanding and experience in basic accounting and financials
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using QuickBooks is a plus
• Experience using online payroll processing software is plus

Benefits

• Flexible Scheduling
• Remote Work Opportunities
• Close-Knit Team Culture
• Competitive Hourly Wage
• Retirement Savings Account
• Paid Time Off
• Professional Development and Skills Training
• Mission-driven organization

Job Information

• Client Name: Family & Youth Initiatives Ohio
• Location: New Carlisle, Ohio 45344
  Industry: Nonprofit Charitable Organizations
• Salary: $17 to $20 per hour
• Work Experience: 1-3 years
• Required Skills
  • payroll administration
  • payroll software
  • grants
  • grants administration
  • grants management
  • invoice
  • quickbooks
  • quickbooks online
  • office management
  • office administration
  • office
  • office 365
  • office manager
  • office organizing
  • office skills
  • accounting
  • accounting software
  • accounts payable and receivable

Equal Employment Opportunity – We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive workplace and we welcome applications from all backgrounds.

To apply, send your resume to Barb Dotson at [email protected]

This position is responsible for accounting and human resource administrative functions required for financial management and compliance to all applicable laws. This position reports to the Executive Director.

Duties and Responsibilities

ACCOUNT FUNCTIONS
Responsible for the accounting operations of the organization, including but not limited to, the production of financial reports, maintenance of a compliant system of accounting records, and a comprehensive set of controls designed to mitigate risk and enhance the accuracy of the organization’s reported financial results. This position will prepare and maintain records that are reviewed and used by an outside CPA firm to prepare tax returns and perform the annual financial audit.

Principal Responsibilities:

• Oversee processing of accounts payable and receivable and ensure prompt collection of receivables
• Prepare accounting reports related to payroll
• Oversee and maintain contracts with related vendors
• Maintain an orderly and accurate financial filing system
• Maintain an accurate chart of accounts
• Work with the executive director to prepare monthly and annual operating budgets
• Prepare accurate monthly financial statements
• Calculate variances from the budget and report significant issues to management
• Supervise the recording of cash receipts and bank deposits
• Performs monthly reconciliations of bank accounts
• Monitor cash flow
• Comply with local, state and federal government reporting requirements
• Purchase supplies and equipment as authorized by Executive Director
• Tag and monitor fixed assets and equipment
• Ensure all bills and invoices are paid within 30 days of receipt
• Prepare reports for staff as requested
• Work with the auditor during the months of July, August and September to facilitate the completion of the annual audit
• Maintain updated policies and ensure compliance to all policies
• Perform other related duties as assigned by management

Benefits Specialist
Duties include but are not limited to the following areas: employment, payroll, employee relations, orientation and training, benefits, compensation, organizational development, and administration.

Principal Responsibilities:

• Process Payroll in an accurate and timely manner (using an outside payroll provider)
• Ensure accurate and timely compliance with all duties related to IRS, Workers
  Compensation, and the Department of Labor
• Ensure timely processing of all year-‐end documents including but not limited to W‐2’s, 1099’s, etc.
• Maintain employee personnel files
• Manage group benefits enrollment and administration including health, dental and life insurance, 403B program, PTO, and COBRA administration and compliance
• Maintain worker’s compensation administration, including accident reporting requirements and claims management
• Maintain and update Employee Handbook and Benefits Manual
• Serve as point of contact for all payroll/benefits inquiries and complaints, ensuring prompt, courteous and appropriate resolution
• Process background checks and all Department of Justice clearances, ensuring
  compliance with all local, state and federal laws, licenses and accreditations
• Reconcile monthly benefits statements
• Perform payroll/benefit related reconciliations to the General Ledger and other
  accounts
• Maintain all required insurance policies including but not limited to liability, vehicle, Workers’ Compensation, etc.
• Assist with hiring, orientation, and termination
• Create and maintain accurate job descriptions
• Work with brokers and vendors to solicit quotes, evaluate quotes, manage contracts and make appropriate recommendations to management
• Perform other related duties as assigned by management

Qualifications

• Minimum of three years’ experience in HR
• Experience in bookkeeping and knowledge of generally accepted accounting principles
• Knowledge of principles and techniques of technical record keeping
• Ability to research, analyze, and retrieve data necessary to complete duties
• Ability to perform mathematical computations accurately as well as the ability to
  identify and correct errors
• Proficiency in QuickBooks, Excel and other Microsoft programs
• Familiarity with local, state and federal employment related laws
• Strong written and verbal communication and interpersonal skills
• Ability to work with a wide range of personalities and manage conflict in a professional, productive manner
• Knowledge and enforcement of employee rights, benefits and obligations
• Strong organizational skills and attention to detail
• Skilled at managing time and multiple priorities to carry out assignments in a timely and thorough manner
• Commitment to professional and ethical standards
• Ability to handle sensitive information and maintain confidentiality

To apply, send your resume to Barb Dotson at [email protected]